Tues - Thurs 6-8 hrs. per day

Accounting Degree Preferred

Position Overview

Performs accounting functions under the direction of the Chief Financial Officer and assists in the coordination of duties that ensure POLM programs are compliant in both fiscal and contractual policies and guidelines. Responsible for general accounting functions including preparing journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations. Assisting with monthly closings and account analysis and supporting the Chief Financial Officer in carrying out the responsibilities of the accounting department.

Essential Functions

General Accounting Function

• Prepare journal entries.

• Complete general ledger operations.

• Monthly closings and preparation of monthly financial statements.

• Assist in reconciling and maintaining balance sheet accounts.

• Assist with compilation of monthly reports.

• Assist with in-kind contribution schedules.

• Prepare daily cash flow report.

• Prepare analysis of accounts as requested.

• Assist with year-end closings.

• Bank reconciliations (Daily, Monthly, Annually)

• Assist with year-end audit process.

• Assist with implementing and maintaining internal financial controls and procedures.

• Other duties as assigned.

Claims Functions.

• Review QuickBooks accounts in relation to billable expenses to meet contractual requirements for monthly claims billing.

• Prepare and track claims of various contracts according to the written standards issued by grantors.

• Track and remain current on all fiscal year claim/billing requirements for each assigned contract.

• Track and remain current on all fiscal year allocation assignments for staff in coordination with the Chief Financial Officer, Fiscal Team and CEO.

• Submit all claims early or on-time to the various assigned agencies.

• Log claims in the shared data-base for Administrative access.

• Assist with making corrections and adjustments to processed billing that are identified during the monthly audits.

• Research A/R inquires as needed.

• Assist with AR, Payroll and AP file and claim audits as necessary.

• Report to Chief Financial Officer and advise of changes to claims billing processes.

• Other duties as assigned.

Required qualifications:

• Associates degree in accounting, finance, or a related major or equivalent experience,

• Bachelors degree preferred.

• Knowledge of accounting principles and practices.

• Knowledge of finance principles.

• Knowledge of financial reporting.

• Technical accounting skills.

• Knowledge of QuickBooks

• Computer proficiency-MS Suite-Office, Excel, and Teams

• Previous experience of general accounting.

• Proficiency in relevant accounting software.

• Employment eligibility verification.

• Reliable personal (not public) transportation available for occasional banking and other errands.

• Successful completion of background screening.

Required Skills/Abilities:

• Attention to detail and accuracy in accounting procedures.

• Excellent verbal, written, and listening communication skills.

• Ability to work under pressure, meet deadlines, and handle multiple priorities at the same time.

• Ability to work independently and as part of a team.

• Exercise discretion and maintain confidentiality with regard to company accounts.

• Problem analysis and problem-solving skills.

• Project planning, organizing, and scheduling by priority.

Physical Requirements include but are not limited to the following:

• Prolonged periods of sitting at a desk and working on a computer.

• Carrying up to 30lbs for short distances.

• Bending down and lifting is occasionally required.