FLSA Status:

Non-Exempt

Schedule:

Mon, Wed, Fri, 5-7 hrs. per day

Position Overview

Performs accounting functions under the direction of the Chief Financial Officer and is responsible for the processing of non-profit claims for government grants/contracts. The Claims Specialist assists in the coordination of duties that ensure POLM programs are compliant in both fiscal and contractual policies and guidelines.

Essential Functions

• Accounts Receivable/Claims Functions

• Prepare/Create monthly, quarterly and/or annual invoices/claims for multiple funding sources with supporting documentation and any other specific billing requests.

• Process, review and evaluate invoicing/claims for accuracy, completeness and compliance with pre-determined agency policies and regulatory standards.

• Deliver monthly/quarterly/annual billings, reports, contracts and other correspondence as necessary.

• Assist with monthly assignment of funding sources for employee wages to ensure correct account, class and job coding according to monthly billings.

• Review Funding Source balances and budgets monthly with CFO to ensure timely budgeted expenditure of program funds.

• Assist with making corrections and adjustments to processed billing that are identified during the monthly audits

• Assist with Grant Monitoring’s and Audits

• Assist with annual fiscal audit

• Monthly Close

• Assist CFO in monthly closing procedures and documentation for compliance to fiscal policies and procedures for internal and external grant requirements

• Research A/R inquires as needed.

• Admin Support

• Correspondence and preparation of a variety of forms, letters, reports and memos (MS Office Suite Proficient) as needed

• Filing - Organize and maintain office files and records.

• Assist with Daily Bank runs, daily Post Office runs and claim delivery as needed.

• Assist with receiving , date stamping, and distributing mail as needed

Education and Qualifications

• NON-PROFIT EXPERIENCE NECESSARY

• Bachelors degree preferred in accounting, finance or related major

• Knowledge of accounting principles and practices.

• Knowledge of finance principles.

• Knowledge of financial reporting.

• Technical accounting skills.

• Proficiency in QuickBooks

• Computer proficiency-MS Suite-Office, Excel,  Word, Outlook and Teams

• Previous experience of general accounting.

• Requirements Include

• Employment eligibility verification.

• Successful completion of background screening.

Work Schedule Requirements:

• Work schedules are subject to change or start and end times may vary based on business needs and operational requirements.

• Flexibility and adaptability are essential to meet the demands of the role and the organization.

Physical Requirements:

Physical requirements include but are not limited to the following:

• Prolonged periods of sitting at a desk and working on a computer.

• Carrying up to 30lbs for short distances.

• Bending down and lifting is occasionally required.

Benefits

• 401(k)/Retirement plan